Step 1: Open the Template

• Download the file or open it in your preferred word processing software (e.g., Microsoft Word, Google Docs, or OpenOffice).
• Save the template with a new name.

Step 2: Add Your Business Details

• Replace placeholder text at the top:
• Insert your company logo in place of "Logo Here" (Insert > Picture > From File).
• Replace "Website address" with your company website URL.
• In the sender section on the left:
• Replace "Name" with your name or company name.
• Replace "Designation" with your title or role.
• Add your phone number, email address, and website in the respective fields.

Step 3: Update the Recipient Details

• If applicable, add a "Recipient Name" section above the body text.
• Ensure the date at the top-right is accurate or update it to reflect the current or intended communication date.

Step 4: Write the Letter Body

• Replace the placeholder text in the body:
• Begin with a greeting.
• Clearly explain the purpose of the letter and provide any necessary context or instructions.
• Maintain a formal and professional tone throughout the text.

Step 5: Update the Closing Section

• End the letter with a professional closing, such as "Regards," or "Sincerely."
• Replace the "Name" placeholder with your full name.

Step 6: Finalize the Design

• Check the alignment of the left-side section and ensure all icons are properly aligned with the contact details.
• Adjust the font styles and sizes if needed to match your company's branding while keeping the clean and modern design.

Step 7: Save and Share

• Save the finalized letterhead as a Word document (.docx) for future edits.
• Export the document as a PDF for professional sharing or printing.
• Share the letter via email, print it for physical delivery, or upload it to your preferred platform.