Free Resignation Letter Templates

A resignation letter is the formal record that you are leaving your job. Even if you have already told your manager in person, most employers expect a short written letter for your personnel file, and many employment contracts require it. A good resignation letter does three things: it states clearly that you are resigning and names your last working day, it thanks your employer briefly and sincerely, and it offers to help with the transition. That is all. It is not the place to air grievances, negotiate, or explain your reasons in detail.

The six templates on this page cover the most common situations. The formal and simple letters suit almost any job. The short notice and immediate letters are for when you genuinely cannot give two weeks. The grateful letter is for leaving a role you loved, and the new opportunity letter explains, without over-explaining, that you have accepted another position. Every template opens in the free online editor so you can change the wording, fonts, and margins before downloading.

Start by choosing the template that best matches your circumstances, then click any line of the letter to replace the bracketed placeholders with your own details: your name and contact information, your manager's name and title, the company name, your job title, and your last working day. Count the notice period carefully. Two weeks from a Friday is the Friday two weeks later, and if you have unused paid leave, check whether it can be taken during the notice period or whether it will be paid out instead.

Keep the tone neutral and professional throughout. If the paragraph about gratitude does not reflect how you feel, shorten it rather than removing it entirely; a single polite sentence is enough. Delete any paragraph that does not apply, and add one if you need to mention returning equipment or completing a specific project. When you are satisfied, export the letter as a PDF to email or print, or as a Word document if your HR department asks for an editable file. Hand it to your manager in person or by email, and keep a copy for your own records along with the date you delivered it.

Every resignation letter template on this page opens in the same inline editor. There are no forms to fill out: you click directly on the sender block, the date, the recipient lines, the salutation, each body paragraph, and the signature, and type over the placeholder text. Use the toolbar above the letter to switch between fonts such as Arial, Times New Roman, Georgia, and Calibri, change the font size, apply bold, italic, or underline to selected text, and set the alignment. The margin controls let you fine-tune the page so the letter fits comfortably on a single sheet.

Your work is saved automatically in your browser, so you can close the tab and come back later without losing anything. When the letter is finished, download it as a PDF to attach to an email or print and sign, or as a Word document if you need to make further edits elsewhere. There is no account to create and no watermark on the exported files. If you need a different kind of letter, the letter templates hub lists every collection on the site.