Step 1: Open the Letter Template

• Download the file or open it in your preferred word processing software (e.g., Microsoft Word, Google Docs, or OpenOffice).
• Save a copy of the template with a new name.

Step 2: Add Your Business Details

• Replace placeholder text:
• Insert your company logo in place of "Logo Here" (Insert > Picture > From File).
• Replace "Website address" with your company's website URL.
• In the sender details section:
• Update "Name" with your name or company name.
• Replace "Designation" with your job title or role.
• Add your phone number, email, and website in the corresponding fields.

Step 3: Add the Date

• Update the date at the top-right corner to reflect the current date or intended communication date.

Step 4: Write the Letter Body

• Replace the placeholder text in the body:
• Start with a polite greeting.
• Clearly explain the purpose of the letter and provide any relevant details.
• Maintain a professional and concise tone.

Step 5: Customize the Closing

• Conclude the letter with a formal closing, such as "Regards," or "Sincerely."
• Replace "Name" with your full name.

Step 6: Adjust the Design

• Review the alignment of text and icons to ensure everything is well-positioned.
• If needed, modify the green accents or fonts to better match your brand’s identity while maintaining the template's clean and professional look.

Step 7: Save and Share

• Save the completed letterhead as a Word document (.docx) for future use.
• Export the document as a PDF for secure and professional sharing.
• Share the letter via email, print it for mailing, or use it digitally on your platforms.